HireSmart, LLC, and its subsidiary and affiliate companies (collectively, “HireSmart, LLC,” “we,” “us” or “our”) recognize the importance of protecting the personal information collected from users in the operation of its services, and taking reasonable steps to maintain the security, integrity, and privacy of any information in accordance with this Privacy Policy. By submitting your Information to HireSmart, LLC, you consent to the practices described in this policy. If you are less than 18 years of age, then you must first seek the consent of your parent or guardian before submitting any personal information.

This privacy policy applies to https://www.hiresmart.com and https://www.hiresmart.net. All references to this privacy policy describe how HireSmart, LLC collects and uses the personal information you provide on our websites and our service platforms. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.

 

1. How We Collect Information

HireSmart, LLC may collect personal information about you in the following ways:

(1) directly from your verbal or written input (including information you provide as part of the assessment process)

(2) from our authorized partners (trainers, coaches, and consultants) who have been engaged by your employer or the organization that is making our services available to you.

 

2. Information You Provide

The types of personal information that HireSmart, LLC collects about you may include:

  • Name
  • Email
  • Geographic location
  • Employer
  • Your responses to the assessment questions and the resulting profile generated (including self-selected behaviors, preferences, and characteristics)
  • Any demographic information you provide
  • Your communications in forums or through the messaging functionality available on the Services

In order to access certain content and to make use of additional functionality and features of our services, we may ask you to register for an account by completing and submitting a registration form, which may request additional information not listed here.

If you choose to register and sign in by using a third-party account (such as your LinkedIn account), the authentication of your login is handled by the third party, and any personal information collected by the third party during that third-party login is not covered by this policy.

We will collect your name, email address, and any other information about your third-party account that you agree to share with us at the time you permit your account to be linked to your third-party account.

We automatically gather server log file information when you visit our websites. This includes IP address, browser type, referring and exit web pages, and your operating system.

 

3. AI-Assisted Processing & Automated Decision-Making

HireSmart offers AI-assisted recruitment and talent assessment services. As part of these services, your data — including assessment responses — may be processed using automated systems and AI algorithms to generate candidate profiles, behavioral models, and performance predictions.

You have the right to:

  • Be informed about the use of automated decision-making processes that significantly affect you.
  • Request human review of any automated decision that produces legal or similarly significant effects.

If you would like more information about how AI is used in our assessment tools or to request a manual review of any automated output, please contact our team.

 

4. Use of Your Information

You agree that we can use the data, including personal data you enter on this website, for the purpose of generating your personalized report and sending you and the organization that ordered the assessment on your behalf your results.

We will not send you any promotional communications. We will only send you communications that are necessary to perform the Services. We do not share, sell, rent, or trade personal data collected via the Services with third parties for their promotional purposes.

Personal information will not be kept longer than is necessary for the purpose for which it was collected. This means that, unless information must be retained for legal or archival purposes, personal information will be securely destroyed, put beyond use, or erased from our systems when it is no longer required or, where applicable, following a request from you to destroy or erase your personal information.

 

5. Disclosure and Sharing of Your Information

We will share your personal data with third parties only in the ways that are described in this privacy policy. We share your personal data and the report generated after you take the assessment with the company that ordered this assessment for you. We also share your personal data with third parties who provide services on our behalf to help with our business activities. Third parties who provide services on our behalf are authorized to use your personal information only as necessary to provide these services to us, pursuant to written instructions. In such cases, these third parties must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose. These third parties provide us services, including but not limited to the following:

  • Network or cybersecurity monitoring and intrusion detection
  • Web or application development/management
  • Shipping and fulfilling orders
  • Payment processing
  • Providing customer service
  • Conducting research and analysis
  • Monitoring site usage and user movements
  • Technical administration, such as hosting, managing, and maintaining our servers

In certain situations, we may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

We reserve the right to disclose your personal data as required by law and when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, or legal process.

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, you will be notified via email, and/or a prominent notice will be displayed on the Services of any change in uses of your personal data, as well as any choices you may have regarding your personal data.

 

6. Cross-Border Transfers

We may transfer your personal information outside of your country of residence for the following reasons:

  • In order to process your transactions, we may store your personal information in cloud storage that may reside outside the country where you live.
  • To satisfy global reporting requirements, we may be required to provide your personal information to our affiliates in other countries.

By submitting your personal information, you agree to this transfer, storing or processing of your information. We will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Policy and all applicable data protection laws.

 

7. Security

We use appropriate physical, technical, and administrative safeguards to protect your data. Access is restricted to personnel who need it to perform their job functions. All data transmissions are encrypted using SSL/TLS technology.

We follow industry-accepted standards to protect personal information both during transmission and at rest. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

 

8. Disclosure in Chat Rooms or Forums

You should be aware that identifiable personal information–such as your name or e-mail address–that you voluntarily disclose and that is accessible to other users (e.g., on social media, forums, bulletin boards, or in chat areas) could be collected and disclosed by others. We cannot take any responsibility for such collection and disclosure.

 

9. Cookies and Similar Tracking Technologies

We and our partners use cookies and similar technologies to analyze trends, administer the Services, track user movements, and gather demographic information about our user base.

Types of cookies we use:

  • Strictly Necessary Cookies: Required for the basic functioning of the website. These cannot be disabled.
  • Analytics Cookies: Help us understand how visitors interact with the Services (e.g., pages visited, time spent). These are enabled only with your consent.
  • Functional Cookies: Allow us to remember your preferences and settings.

When you first visit our website, you will be presented with a cookie consent banner allowing you to accept or decline non-essential cookies. You can also control cookies through your browser settings at any time. Note that disabling cookies may limit access to certain features of the Services.

 

10. Your Rights

You may have the right to make a written request to be informed whether or not we hold or process any of your personal and we will comply with local laws with regard to responding in the required time frame.

In your written request, you may:

  • Request that we provide you with details of your personal information that we process, the purpose for which it is processed, the recipients of such information, the existence of any automated decision making involving your personal information, and what transfer safeguards we have in place.
  • Request that we rectify any errors in your personal information.
  • Request that we delete your personal information if our continued processing of such information is not justified;
  • Request that we transfer your personal information to a third party;
  • Object to automated decision-making and profiling based on legitimate interests or the performance of a task in the public interest (in which event will cause the processing to cease, except where there are compelling legitimate grounds, such as when the processing is necessary for the performance of a contract between us);
  • Object to direct marketing from us; and
  • Object to processing for purposes of scientific, historical research and statistics.

We will comply with our legal obligations with respect to your request.

 

11. Recourse

Any comments, complaints, or questions concerning this policy, complaints, or objections about our use of your personal information should be addressed by directing your comments to: HireSmart LLC, 4140 East Baseline Road, Ste. 101, Mesa, AZ 85206.

 

12. Updates to this Privacy Policy

Please note that HireSmart, LLC Privacy Policy is reviewed periodically. HireSmart, LLC reserves the right to update its Privacy Policy at any time without notice. Any changes to the Privacy Policy will be posted on this page and will become effective on the date of posting. We encourage you to periodically review this page for the latest information on our privacy practices.

If we make material changes to this policy, we will notify you here, by email, or by a notice on our home page prior to the changes becoming effective.

 

13. Contact Us

For any questions, complaints, or requests regarding this Privacy Policy or our use of your personal information, please contact us anytime:

HireSmart, LLC

4140 East Baseline Road, Ste. 101, Mesa, AZ 85206

Phone: 480.205.7291

Email: neil.clark@hiresmart.com

Website: https://www.hiresmart.com